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Separating spam with EmailPro

By Freeola Support on 14th July, 2016 | 6 Comment(s) | 1 out of 3 people found this article useful.

Welcome to the Freeola Email support pages. This guide is designed to help customers using POP3 with the EmailPro service to create a mail rule which will separate spam messages. For more email help guides, please visit the Freeola E-mail Support Guides page.

 

Please note: This guide is only relevant if you are downloading messages using POP3. If you are using IMAP, emails will automatically be separated for you.

 

If you have the spam filter enabled with EmailPro, it will automatically add the word SPAM to the subject line of any messages that it suspects as spam. The process for separating spam messages will vary depending on your email client, however will generally involve setting up a mail rule for messages with the word "SPAM" in the subject line. Please select the email client that you are using from the list below to be taken to more specific instructions.

 

 

Mozilla Thunderbird

 

  1. Create a folder called Junk if it doesn't already exist.

  2. From the Tools menu select Message Filter.

  3. Select New.

  4. Give the filter a name for example Spam Box.

  5. In the top entry box labelled contains, enter SPAM.

  6. In the box below, labelled Move Message To, select the Junk folder that you created in step 1.

  7. Click OK.

  8. Congratulations, your new mail rule should now be configured and ready for use. To test this press Run Now, alternatively, if you have no messages already marked as spam in your inbox, you can send a test message to your email address with SPAM in the subject line.

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Outlook 2002

 

  1. Create a folder called Junk if it doesn't already exist.

  2. From the Tools menu select Rules Wizard.

  3. Click New.

  4. Select Move messages based on content from the top part of the dialog box.

  5. Click the specific words option in the bottom part of the dialog box.

  6. In the top entry box of the new dialog that displays, enter SPAM and press Add.

  7. Press OK.

  8. Click on the word specified at the bottom of the dialog box which should be highlighted.

  9. Select the Junk folder that you created in step 1.

  10. Click OK, then Finish.

  11. Congratulations, your new mail rule should now be configured and ready for use. To test this press Run Now, alternatively, if you have no messages already marked as spam in your inbox, you can send a test message to your email address with SPAM in the subject line.

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Outlook 2003

 

  1. Create a folder called Junk if it doesn't already exist.

  2. From the Tools menu select Rules and Alerts.

  3. Select the Email Rules tab.

  4. Click New Rule.

  5. Select Start Creating a Rule from a template.

  6. Click on Move messages with specific words in the subject to a folder.

  7. Click specific words which should be highlighted at the bottom part of the dialog.

  8. In the top entry box of the new dialog, enter SPAM and click Add.

  9. Press OK.

  10. Click on the word specified at the bottom of the dialog box which should be highlighted.

  11. Select the Junk folder that you created in step 1.

  12. Click OK, then Finish.

  13. Congratulations, your new mail rule should now be configured and ready for use. To test this press Run Now, alternatively, if you have no messages already marked as spam in your inbox, you can send a test message to your email address with SPAM in the subject line.

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Outlook 2007

 

  1. Create a folder called Junk if it doesn't already exist.

  2. From the Navigation Pane, select Mail.

  3. From the Tools menu, select Rules and Alerts.

  4. Navigate to the Email Rules tab.

  5. Select Start Creating a Rule from a template.

  6. Click on Move messages with specific words in the subject to a folder.

  7. Click specific words which should be highlighted at the bottom part of the dialog.

  8. In the top entry box of the new dialog, enter SPAM and click Add.

  9. Press OK.

  10. Click on the word specified at the bottom of the dialog box which should be highlighted.

  11. Select the Junk folder that you created in step 1.

  12. Click OK, then Finish.

  13. Congratulations, your new mail rule should now be configured and ready for use. To test this press Run Now, alternatively, if you have no messages already marked as spam in your inbox, you can send a test message to your email address with SPAM in the subject line.

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Outlook 2010

 

  1. Create a folder called Junk if it doesn't already exist.

  2. From the File Menu, select Info.

  3. From the Account Information menu, select Manage Rules and Alerts.

  4. Navigate to the Email Rules tab.

  5. Select New Rule.

  6. Click on Move messages with specific words in the subject to a folder.

  7. Click specific words which should be highlighted at the bottom part of the dialog.

  8. In the top entry box of the new dialog, enter SPAM and click Add.

  9. Press OK.

  10. Click on the word specified at the bottom of the dialog box which should be highlighted.

  11. Select the Junk folder that you created in step 1.

  12. Click Next, then Finish.

  13. Congratulations, your new mail rule should now be configured and ready for use. To test this press Run Now, alternatively, if you have no messages already marked as spam in your inbox, you can send a test message to your email address with SPAM in the subject line.

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Mac Mail

 

  1. Create a folder called Junk if it doesn't already exist.

  2. From the Apple menu, select Mail Preferences.

  3. Click on the Rules tab on the far right.

  4. Select Add Rule.

  5. Provide a description of the rule for your reference, for example Spam Rule.

  6. In the top part of the dialog, select Subject.

  7. In the entry box n the right hand side, enter SPAM.

  8. In the top entry box of the new dialog, enter SPAM and click Add.

  9. In the lower right part of the dialog box, select the Junk folder that you created in step 1.

  10. Mac Mail will ask if you want to apply the rule now, once this has completed close the Mail Preferences dialog box.

  11. Congratulations, your new mail rule should now be configured and ready for use. To test this if you have no messages already marked as spam in your inbox, you can send a test message to your email address with SPAM in the subject line.

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Outlook Express or Windows Mail

 

  1. Create a folder called Junk if it doesn't already exist.

  2. From the Tools menu, select Message Rules and then Mail.

  3. Select New from the far right.

  4. In the section labelled Select the Conditions for your rule, tick the option Where the Subject line contains specific words.

  5. In the following section labelled Select the Actions for your rule, tick the option Move it to the specified folder.

  6. In the Rule Description section, click the contains specific words text.

  7. In the top part of the new dialog, enter SPAM and press OK.

  8. Again in the Rule Description section, click the specified folder text.

  9. Select the Junk folder that you created in step 1 and click OK.

  10. Enter a name for the rule, for example SPAM Rule and press OK.

  11. Congratulations, your new mail rule should now be configured and ready for use. To test this press Apply Now, alternatively, if you have no messages already marked as spam in your inbox, you can send a test message to your email address with SPAM in the subject line.

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Windows Live Mail

 

  1. Create a folder called Junk if it doesn't already exist.

  2. From the Tools menu, select Message Rules and then Mail.

  3. Select New from the far right.

  4. In the section labelled Select one or more conditions, tick the option Where the Subject line contains specific words.

  5. In the following section labelled Select one or more actions, tick the option Move it to the specified folder.

  6. In the Rule Description section, click the contains specific words text.

  7. In the top part of the new dialog, enter SPAM and press Add then OK.

  8. Again in the Rule Description section, click the specified folder text.

  9. Select the Junk folder that you created in step 1 and click OK.

  10. Enter a name for the rule, for example SPAM Rule and press Save Rule.

  11. Congratulations, your new mail rule should now be configured and ready for use. To test this press Apply Now, alternatively, if you have no messages already marked as spam in your inbox, you can send a test message to your email address with SPAM in the subject line.


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Article Comments (6)
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Avatar
Tim Powys-Lybbe commented on 24th July, 2012:
This does not tell me how to turn on the Anti-Spam facility in EmailPro.
Avatar
Butch [staff] commented on 24th July, 2012:
Hi Tim,

The EmailPro spam prevention is 'always-on', if you are signed up for the service then this will be enabled, by default.

If you would like to alter the protection level, or use black and white listing, you can alter these settings either from within the 'Settings' menu in Freeola Webmail, or from the 'Settings & Features' link within the e-mail section of MyFreeola.
Avatar
Meghan commented on 4th September, 2012:
Is possible to have rules run on the server? Like with gmail, hotmail etc? So that I don't have to create the same rule within each email client?
Avatar
Butch [staff] commented on 5th September, 2012:
Hello Meghan,

This is not something that we currently offer on this service, however it may be something we look to add in the future.

Any major updates to the EmailPro service will be announced either via Freeola.com or your MyFreeola account.
Avatar
bdet commented on 7th August, 2013:
Is there a way to blacklist a spammer on all email addresses on a domain? I already use the *@spammer .xxx to block spammers from a domain but have to input onto each email address on my domain manually.
Avatar
Butch [staff] commented on 8th August, 2013:
Unfortunately it is not possible to have blacklists that cover the entire domain name, although this is something we may consider adding to a future update of the service.

Freeola is a UK internet service provider offering the best value and extensive free services. Please compare our domain name registration prices or check out our UK high speed internet access. If you are in business please see examples of our free hosting at Freeola.com/customer-sites.

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