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Creating a Shop

Last updated on by Freeola Support

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Important Information

This guide is for the Freeola InstantPro Website Builder. This service has now been replaced by a more modern product, RQS, and therefore is no longer updated with new features.

To build your website in RQS for free, please click here or visit the RQS Builder section of your MyFreeola Control Panel.

If you only have a small product list, then we would recommend adding your products individually using the simple interface.

If you have a larger list, we would suggest that you add a few products individually then export your list as a .csv file, so that you can see the structure required. You can then manage your product list via a spreadsheet and import it, which will automatically create your shop for you.

Step 1

From the Main Menu, select Create a Shop from under the Pages & Content heading.

Create a Shop

Step 2

You will now be taken to the Shop Setup Wizard, shown below.

Shop Setup Wizard

Step 3

The third step of the wizard covers Payment & Delivery Settings (optional).

Payment & Delivery

Here you can set up a method for taking payments on your site, either by entering your PayPal Email Address or by adding Alternative Payment Instructions (such as a telephone number or email address). You can also customise delivery options and charges here too.

Once you are happy with the details press Next.

Please Note:

This section is optional, and can be edited at another time. You can skip this section by pressing the Skip this Step button.

To find out more, please take a look at the Payment & Delivery Options Guide.

Step 4

The next step of the wizard, is where you choose whether to Add Products Individually or Import a Product List. For this guide select Add Products Individually.

Adding Products Individually

Step 1

You will now come to the Shop Product List, and you will see the product information form outlined in red. Compulsory fields are marked with an orange asterisk (*).

Below is an example of a completed form and then a brief explanation of the fields and how they may affect your shop.

Product List
  • Product Name -The name of your item, keep it concise so it's easy to search.

  • Unique Reference - Your product must have a reference code, which must be between 3-20 characters (alphanumerical). If you don't already have a reference, you could add P01 for your first item, and so on.

  • Category - Your products will be automatically split and sorted into pages by their categories.

  • Subcategory - This is not compulsory but does make searching for items easier for customers (for example you could split books into fiction & non-fiction).

  • Description - You can add a brief description for your customers.

  • Variations - If there are variants of your product, such as colours or size, they can be listed here (only do this if the price is not affected).

  • Max. Buy Quantity - If you have limited stock, or want to limit the purchase quantity per person, then enter this quantity here (visitors cannot see this).

  • Price - You must enter the full purchase price here (inclusive of any VAT).

  • New - If you have an item you would like to appear on a dedicated "New" page, then check this box.

  • Offer - If there is an item on special offer and you would like to appear on a dedicated "Offers" page, then check this box.

  • Priority - Checking this box ensures that the product appears at the top of your pages. It's a good idea to mark your best selling products as priority.

  • Active - Click this to toggle your products from Active to Inactive. If your product is marked as Inactive, it will not appear on your site.

  • Images - you can add up to 7 images to each product.

Step 2

To add an image, press the Add Product Image icon. You can select an existing image from your Media Library, or you can choose to Browse Computer to find & select an image.

Add Product Image

Step 3

Once you are happy with the information added press Save. To add another product, press the Add a Product button and repeat the process. After adding multiple products press the Save All button.

Add a Product Button

Step 4

Once you’re happy with all of the products that you have added, press the Finish button at the bottom of the page you will be taken to the Main Menu. You will now notice that the Create a Shop button will now be called the Shop Manager.

Shop Manager
Exporting Your Product List

We would recommend that you export your Product List regularly, to serve as a back up. Also if you are looking to Import a Product List we recommend that you add a few items individually and then Export your Product List to see how the list should be structured.

The following explains how to export your product list.

Step 1

From the Main Menu, select Shop Manager from under the Pages & Content header.

Step 2

You will be taken to the Shop Product List page, press the Export button.

Step 3

On the next page, select the Export Product List .CSV button. You will then be prompted to choose which program you would like to open or save your list in.

We recommend Microsoft Excel or Open Office Calc.

Export CSV

Step 4

Once you have exported your product list, you can use it to add additional products, or just keep it as a back up.

CSV File

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